departmental circulars
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Departmental Circular No. 30 of 1999
Department of Agriculture
Private Bag:
Isikwama Seposi:
Privaat Sak:X9059
PIETERMARITZBURG
3200Telephone:
Ucingo:
Telefoon:0331 - 3559 100 Telefax No.:
Isikhahlamezi:
Telefax Nr.:0331 - 3559 122 Enquiries:
Imibuzo:
Navrae:Mr B C Geddes Date:
Usuku:
Datum:18 August 1999 Reference No.:
Inkomba:
Verwysing Nr:O&WS 2/5/7/10
To: The Ministry,
All Chief Directors,
All Directors DEPARTMENTAL CIRCULAR NUMBER 30 OF 1999IMPLEMENTATION OF JOB DESCRIPTION
Attached is a copy of the Departmental policy on Job Description for your further consideration as well as an amended Job Description pro-forma for your attention and further distribution. It will be noticed that minor changes have been affected to the Job Description pro-forma in an attempt to simplify the completion of the aforementioned form and to avoid any possible confusion.
It has been realised that the Job Description process has not been undertaken as timeously as had initially been hoped. This could largely be attributed to the sizeable nature of the task and possibly to the perceived complexity of the concept as a whole. At the time of this circular all Directorates within the former Department of Agriculture have been given the opportunity to request assistance from the Directorate: Corporate Services, Management Advisory Services Sub-directorate. To date very few sessions have been facilitated upon request, however, all Job Description Coordinators have been addressed.
Standardisation and consistency have proven to be areas of much concern, especially with the consequences that Job Evaluation may have. It has therefore been decided in order to facilitate consistency that a copy of the sample Job Descriptions as compiled by the Job Description Co-ordinators for all occupational classes or any unique Job Description be forwarded to the Directorate: Corporate Services for the attention of the Management Advisory Services Sub-directorate.
It should be pointed out that all Job Descriptions completed to date will not have to be rewritten, however it is requested that the new format be utilised as soon as possible. Electronic copies are available upon request.
Your attention is brought to the time frames that have been allocated for the completion of this exercise. All Job Descriptions drafted by the Job Description Coordinators must be completed and must reach the aforementioned office on or before 30 September 1999. Thereafter all Job Descriptions for all posts must be completed before 31 December 1999. This will be the last extension made as this exercise must be completed.
Directorates are encouraged to make use of the project team appointed to facilitate the implementation of Job Descriptions. Should any further assistance be required or should there be any further enquiries about the Job Description process, please contact the writer at the abovementioned telephone number.
HEAD OF DEPARTMENT: AGRICULTURE AND ENVIRONMENTAL AFFAIRS
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