departmental circulars
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Departmental Circular No. 23 of 1999
Department of Agriculture
Private Bag:
Isikwama Seposi:
Privaat Sak:X9059
PIETERMARITZBURG
3200Telephone:
Ucingo:
Telefoon:0331 - 3559100 Telefax No.:
Isikhahlamezi:
Telefax Nr.:0331 - 431253 Enquiries:
Imibuzo:
Navrae:T L P Kruger Date:
Usuku:
Datum:18 June 1999 Reference No.:
Inkomba:
Verwysing Nr:7/2/6/4
To: The Ministry,
Chief Directors and
All DirectorsDEPARTMENTAL CIRCULAR NO. 23 OF 1999
PROCEDURE WHEN APPLYING FOR FOREIGN TOURS
Foreign tours can be a very useful way of obtaining important information within a short space of time, and at relatively low costs. This is especially so when trips avoid the necessity of conducting relatively expensive research, and when training is not readily available in South-Africa. The following procedure should be followed when applying for foreign tours.
- The need for foreign tours should be discussed in detail at ward/district/section level. Should it be decided that a trip is necessary, an application should be prepared, using the format provided in the attached Annexure 1.
- The completed application document should be forwarded to the Training Advisory Sub-Committee (when relevant) and to the management committee of the relevant Directorate for consideration and recommendation by the Director.
- The Director must forward the application document via the Chief Director to the Secretary for his recommendation and comments.
- The Secretary will forward the application to the Minister for final consideration and approval.
- Should the Minister approve the trip, the Director will be informed via the Secretary and the Chief Director. The Director will submit a copy of the approval to the Non-Formal Training Section for its record purpose.
- Applicants should allow at least one month to obtain approval by the Minister, and applications should be submitted to the Minister's office at least one month prior to the closing date for applications for tours.
- Directors must inform successful applicants that a report on the tour must be submitted within three months of the end of the tour, for submission to the Annexure 2 must be used when compiling the report. The Director must evaluate the report in terms of content and quality, and suggest who it should be circulated to. The Library, archives and the Liaison Section should be included on the circulation list. The Director's evaluation should be forwarded to the Secretary, together with the actual report.
- The Non-Formal Training Section of the Department will inform staff via the relevant Director of training opportunities in foreign countries, and keep a record of all officers who undertake foreign tours.
SECRETARY FOR AGRICULTURE
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